Jobs @ Vita

May 24, 2017

Administrative Assistant


Job Title:                                 Administrative Assistant
Location:                                 San Rafael, CA (15 minutes North of San Francisco)
Experience Level:                    Minimum of 2-3 years of professional experience
Apply to:                        


About VITA

VITA is a boutique, multi-disciplinary design firm dedicated to identifying the soul of a place and respectfully merging the natural and built environments.  With luxury projects throughout the US, Pacific Islands, Latin America & Asia, VITA is a creative and passionate group servicing Residential, Hospitality and Community development markets.


Position Description

If we were a marathon runner, the Administrative Department would be our legs.  We have significant projects under construction globally, firm leaders traveling frequently, high-profile clients…all while being a firm of Creative Artists.  Our work is our passion, and the Admin Team is what keeps us moving forward on time

The successful candidate should be

• Personable – work well in a team environment (ex-athletes welcome!)
• Self-Starter – knowing what needs to get done and doing it, without major oversight
• Client Facing – the Admin Assistant is frequently the initial point of contact for high profile clients.  Understanding professional demeanor and expectations, as well as clear communication is a must.
• High-Energy, yet Patient – we get busy and move fast, but are also working on projects that take 2-10 years to come to fruition.  Having multiple speeds is key 

Administrative Assistant Role and Responsibilities:

• Provide general support to the Admin, Accounting and HR departments
• Assist with monthly payroll, timesheets and billing processes
• Handling office mail, travel arrangements, digital and physical filing etc.
• Oversee and manage company storage systems
• Greet clients, candidates, consultants and field new business leads
• Graphic layout and design in the Adobe Suite a plus


1. A positive, can-do attitude
2. An interest in learning new things
3. A sincere enjoyment of ‘work’ and desire to contribute
4. Knowledge of Microsoft Word, Excel and Outlook required
5. Knowledge of the Adobe Design Suite (photoshop, indesign, etc.) a plus
6. An appreciation of Art or Architecture or Nature
7. BA/BS from a physical university a plus

Application Instructions

Please send your resume and other pertinent information to

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